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Facilities Use Reservations - Policies and Procedures 

 

 

Purpose:


To ensure a smooth, safe, and efficient process for booking our college facilities for internal, co-sponsored, and external events on campus. Our Facility use is primarily for the benefit of our students and our community. 

 

  • Reservation Priorities Hierarchy: 
  • College instruction and operations 
  • Internal events by departments and student organizations 
  • Co-sponsored and external events 
  •  

Process at a Glance:

 

  • Submit Request: Complete your request through or through our . This will place a temporary hold for your reserved date. 
  • Complete Documentation: Please sign and submit the Facilities Contract Agreement along with your insurance and other required forms, per our requirements. 
  • Approvals: Once all documentation is received, all documents are verified and approved by the delegated Administrators including the President's Cabinet Approval. 
  • Confirmation: The Administration will review your submission and work with accounting to process your payment. Your event is now confirmed. 
  •  

Key Requirements: 

 

  • Notice: Submit requests at least 30 days in advance.
  • Contracts: All co-sponsored/external events require a signed Facilities Contract Agreement and Parking Permit Agreement.
  •  
  • (if applicable)
  • Insurance: All event organizers involving outside organizations must provide a Certificate of Insurance. This includes internal organizers who are inviting outside organizations, instructors, or independent contractors on-site. Requirements are evaluated on a case-by-case basis and are up to the discretion of GCCCD’s Risk Management Department. For additional inquiries, please contact our Health and Safety Specialist: Francys Ropohl, francys.ropohl@gcccd.edu
  • Approvals: All requests are subject to the proper approvals, including Cabinet approval. Events during campus closures, Sundays, and Holidays will require the Chancellor's Approval. Please refer to our Academic Calendar for an overview.
  • Any of the following characteristics must be disclosed in your application: 
  1. Charging admission 
  2. Handling funds 
  3. Bringing vendors on-site
  4. Having paid volunteers 
  5. Bringing Minors on-site 
  6. Existing partnerships
  7. Catering services 
  8. Alcohol services

Additional requirements may apply as determined by the district.  

 

Need More Information? 

 

For parking, event set ups, staffing, and pricing:

 

Parking Services

Office: (619) 644-7654 / district.parking@gcccd.edu

ÌÇÐÄÊÓƵ - Building A, Room 101

Office Hours: Monday - Friday: 8:00am-3:00pm

 

For AV needs and staffing for your event setup:

 

Instructional Media Services (IMS)

Office: 619-660-4395 / cuyamaca.ims@gcccd.edu

ÌÇÐÄÊÓƵ - Building C (LRC), Room C-132

Andrew Al-Shamas, (619) 660-4415 - andrew.al-shamas@gcccd.edu

James Neal, (619) 660-4566 - james.neal@gcccd.edu 

 

For custodial resources, setups, and staffing:

 

Custodial Operations

Custodial Supervisor - George Attar

Office: (619) 660-4251 / george.attar@gcccd.edu 

ÌÇÐÄÊÓƵ - Building J-100

Monday - Friday: 5:00pm-1:30am (Fridays 3:00pm-11:30pm)

*If you need any setup, a Diagram is required
 
For bookings and staffing for the Ciciatti Theatre (B-117):
 
Theatre Production Design
Specialty Lab Technician III 
Office: (619) 644-7419 / 
ÌÇÐÄÊÓƵ - Building B (Theatre), Room B-117
 
Other Facilities Questions 
 
Facilities, Maintenance, and Operations
Administrative Assistant III, Facilities - Salma Apple
Office: (619) 660-4347 / salma.apple@gcccd.edu 
ÌÇÐÄÊÓƵ - Building J-100

Monday - Friday: 8:00am-4:30pm (Remote Fridays)

 

For availability and updates, visit 

Policies Referenced:

 

Rental Rates

Board approved Rental Rates & Descriptions

 

Facilities Use

 

Vendors and Insurance

 

Parking

 

Alcohol and Tobacco Use